Executive Assistant to the Executive Committee

Overview

Watchfinder is a specialist retailer in the pre-owned luxury watch market with a strong e-commerce and retail presence. As part of the Richemont group, the business combines deep product expertise and rigorous after-sales service with a global luxury network, offering employees exposure to high-value product stewardship and cross-brand collaboration within a luxury goods group.

Role & Responsibilities

• Provide high‑level administrative support to the Executive Committee, including complex diary and calendar management across time zones.
• Prepare and distribute meeting materials, board/committee packs, agendas and minutes; follow up on actions to ensure timely progress.
• Coordinate and book international travel, accommodation and logistics for senior executives, including bespoke arrangements and itineraries.
• Act as primary gatekeeper and point of contact for internal and external stakeholders, managing confidential correspondence and prioritising requests.
• Drive and coordinate cross‑functional projects on behalf of the Executive Committee, liaising with senior stakeholders to ensure delivery.
• Manage expense reporting, budget tracking for executive activities and organise high‑profile events and executive meetings.

Qualifications

• Proven ability to handle confidential information with discretion and professional integrity.
• Exceptional written and verbal communication skills; able to draft executive-level correspondence and briefing notes.
• Outstanding organisational skills with demonstrable ability to prioritise competing demands and deliver under pressure.
• Proactive problem‑solver with strong attention to detail and a polished client- and stakeholder‑facing manner.
• Strong IT literacy with demonstrable experience using calendar and collaboration tools.

Skills

Experience

Typically 5+ years' experience supporting senior executives or an executive/board‑level committee, preferably in retail, luxury goods, professional services or a fast‑moving corporate environment. Proven track record of managing complex diaries, preparing board/committee materials and coordinating cross‑functional projects.

Education

Bachelor's degree preferred or equivalent professional experience in administration or business support.

Culture

Watchfinder combines the fast pace of e-commerce with the exacting standards of luxury retail; teams are client‑centric, collaborative and product‑focused. As part of the Richemont family, the workplace values professionalism, discretion and a high standard of craftsmanship and service.