Administrative Assistant

Overview

Tiffany & Co., a renowned name in the luxury jewelry sector, operates under the umbrella of LVMH, the world leader in luxury. Known for its timeless elegance and exquisite craftsmanship, Tiffany & Co. offers a dynamic work environment at its corporate headquarters in New York City, where employees are encouraged to excel and innovate.

Role & Responsibilities

• Proactively manage and optimize complex, high-volume calendars, anticipating needs and resolving scheduling conflicts.
• Maintain and oversee a master calendar incorporating leadership travel, key meetings, and departmental vacation schedules.
• Arrange comprehensive domestic and international travel, including flights, accommodations, ground transportation, and reservations.
• Prepare detailed travel itineraries and supporting documentation.
• Process timely and accurate expense reports through the internal system.
• Serve as a key liaison between executives, internal teams, and partners to ensure clear and effective communication.
• Prepare, edit, and compile polished PowerPoint presentations for senior leadership and broader business meetings.
• Coordinate all logistical aspects of meetings, interviews, and executive sessions, including conference room reservations, catering, and IT support.
• Organize, maintain, and manage confidential files and records for Vice Presidents.
• Process invoices and expenses through Accounts Payable and ExpenseVisor systems.
• Support ad hoc projects and special initiatives as required.
• Manage mail distribution and coordinate shipments in partnership with the mailroom.

Qualifications

• 5+ years of previous administrative assistant experience working with high-level or multiple executives.
• Advanced Microsoft Office skills with an emphasis on Word, Excel, and PowerPoint.
• Discretion due to exposure to highly confidential information.
• Ability to multitask and prioritize workload.
• Excellent organizational skills.
• Strong communication skills.
• Ability to work independently.
• Former retail environment experience is preferred.

Skills

Experience

Minimum of 5 years in an administrative assistant role supporting high-level executives.

Benefits

Comprehensive benefits package including health insurance, retirement plans, and employee discounts.

Culture

Tiffany & Co. fosters a culture of excellence and innovation, where employees are encouraged to bring their unique perspectives and skills to the table. The company values discretion, collaboration, and a commitment to maintaining the highest standards of luxury and service.