Executive Assistant

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Location AvonUSA
Type Full-time
Seniority Mid-Level
Posted Dec 10, 2025

Join Sephora in Avon, United States as an Executive Assistant. Support the General Manager in a dynamic environment, managing calendars, travel, and more.

Overview

Sephora, a leading global beauty retailer, is part of the LVMH Moët Hennessy Louis Vuitton group, a world-renowned luxury goods conglomerate. As an employer, Sephora is committed to fostering a dynamic and inclusive work environment where creativity and innovation thrive. The company is dedicated to empowering its employees to excel in their careers while contributing to the brand's ongoing success and evolution in the beauty industry.

Role & Responsibilities

  • Manage and organize complex and demanding Microsoft Outlook calendars, coordinating with senior-level meeting participants to ensure alignment.
  • Handle finance and procurement systems, including purchase order creation, invoice processing, and vendor management.
  • Process and review expense reports, ensuring compliance with travel and expense policies.
  • Coordinate logistics for meetings, including catering arrangements and securing conference spaces.
  • Partner with Human Resources on employee engagement activities and initiatives.
  • Coordinate domestic and international travel, ensuring seamless execution of travel logistics.
  • Organize data and create presentations as needed.
  • Assist with onboarding new team members, ensuring they have necessary resources and supplies.
  • Collaborate with other Executive Assistants to provide support or backup as needed.
  • Maintain confidentiality and exercise discretion in all communications.

Qualifications

  • 3-5+ years of administrative or executive assistant experience in a fast-paced environment.

Skills

Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Experience with software such as Ironclad, Coupa, Zip, and Concur preferred. Strong calendar management skills. Experience in booking international and domestic travel. Excellent interpersonal communication skills. Collaborative work style and ability to work cross-functionally. Customer service focus with a proactive approach to support.

Experience

3-5+ years of administrative or executive assistant experience in a fast-paced environment.

Benefits

Sephora offers a comprehensive benefits package, including health, dental, and vision plans, a superior 401(k) plan, various paid time off programs, employee discounts, life and disability insurance, flexible spending accounts, and an employee referral bonus program.

Culture

Sephora's workplace culture is characterized by a commitment to diversity, inclusion, and belonging. The company celebrates individuality and encourages employees to express their unique perspectives. As part of the LVMH community, Sephora offers opportunities for personal and professional growth, fostering an environment where creativity and innovation are highly valued.