Administrative Assistant

Overview

Rolex is the benchmark in high‑end watchmaking, renowned for precision, craftsmanship and enduring brand heritage. As an independent foundation‑owned maisons, Rolex operates globally with a discreet, performance‑oriented culture that prizes technical excellence, meticulous processes and long‑term employee development.

Role & Responsibilities

• Perform core administrative duties for Communications & Image projects supporting the global golf portfolio: order entry, invoicing, contract layout and dispatch, correspondence and expense report processing.
• Maintain and update internal systems and databases, including CRM records, calendars, event listings and contractual data.
• Coordinate invitations and manage event materials to ensure timely delivery and on‑site readiness.
• Act as liaison with internal and external stakeholders — committees, brand ambassadors, agents, subsidiaries and internal departments — to secure seamless project execution.
• Autonomously manage and coordinate multiple projects in collaboration with activity managers and project leads.

Qualifications

• Higher education degree (HES or equivalent) or diploma in hotel management or related field.
• Bilingual French and English with strong written and verbal communication skills.
• Proven organisational acumen, initiative and the ability to prioritise competing tasks.
• Discreet, rigorous and detail‑oriented with high standards of confidentiality.
• Flexible, versatile and able to work both independently and as part of a team.
• Affinity for high‑performance sport, preferably with experience or interest in golf or sports events.

Skills

Experience

Typically 2+ years in an administrative or coordination role, ideally within events, hospitality, sports or the luxury sector; experience working on international projects or with cross‑functional stakeholders is desirable.

Education

Higher education (HES) diploma or degree, or equivalent qualification in hotel management or business administration.

Benefits

Flexible working‑time arrangements; hybrid work model; excellent working conditions and top‑tier social benefits.

Culture

Rolex fosters a culture of precision, discretion and excellence, emphasising craftsmanship and long‑term quality. Teams operate in a professional, collaborative environment where attention to detail and respect for brand heritage are paramount.