Executive Assistant & Project Coordinator, Japan & Korea

Overview

Pomellato is an Italian luxury jewellery maison renowned for bold, colourful designs and artisanal craftsmanship. As part of the Kering group, Pomellato operates within a global luxury network that balances creative independence with the resources of a leading luxury conglomerate, offering an international, high-performance environment focused on design excellence and responsible practices.

Role & Responsibilities

• Provide high-level administrative and organisational support to the Japan & Korea leadership, including calendar management, travel coordination, expense processing, and email correspondence.
• Prepare executive-grade presentation materials, reports and documentation; design polished PowerPoint decks for board-level and external audiences.
• Coordinate and manage internal and external meetings: prepare agendas, arrange logistics, capture action items and ensure timely follow-up.
• Support and coordinate cross-functional projects across Retail, HR, Finance, Marketing, Visual Merchandising and global teams; track timelines and deliverables to ensure objectives are met.
• Act as a communication hub between the Executive Office and local/global stakeholders; build productive relationships with internal teams and external partners.
• Maintain strict confidentiality and exercise professional discretion in handling sensitive information.

Qualifications

• Fluency in English and Japanese, both written and spoken (required).
• Advanced proficiency in PowerPoint with proven ability to produce clear, executive-level presentations.
• Exceptional organisational skills with strong multi-tasking and time-management capabilities.
• Proven ability to liaise, coordinate and influence across diverse teams and hierarchical levels.
• Self-starter mentality with strong ownership, initiative and problem-solving aptitude.
• Korean language proficiency is a plus.
• Prior experience in an Executive Assistant or similar role preferred; experience within luxury, consulting, cosmetics, automotive or leading FMCG environments is advantageous.
• Experience working in multinational, fast-paced organisations.

Skills

Experience

Demonstrable experience supporting senior executives (EA or equivalent) and coordinating cross-functional projects in a multinational or fast-paced environment; prior exposure to luxury retail or other top-tier industries is preferred.

Education

Bachelor's degree or equivalent business-related qualification preferred.

Culture

Pomellato blends Italian creative flair with rigorous craftsmanship and operates within the global Kering ecosystem, promoting collaboration across markets. The workplace values polished professionalism, entrepreneurial initiative and cultural sensitivity, with an international team committed to design-led luxury and responsible business practices.