HR Administration Officer

Overview

Hermès is a preeminent French luxury Maison known for artisanal craftsmanship and uncompromising quality. The role is hosted within Hermès Services Groupe, the Maison's shared-services centre that supports HR, payroll and administrative processes across the group.

Role & Responsibilities

• Prepare, review and issue employment contracts (CDI, CDD) and contract amendments from template frameworks, ensuring legal compliance and liaison with social law counsel for special clauses.
• Execute pre-hire administrative formalities including DPAE (Urssaf), work permit checks and coordination with prefectures where relevant to guarantee timely onboarding.
• Convert and enter dossier data into the HRIS (SIRH Oracle) and transmit complete hiring files to payroll managers; maintain accurate Excel trackers of all contracts and probation periods.
• Manage administrative lifecycle of temporary staff (intérim): process requests, validate and sign placement contracts, record hours, reconcile billing and support payment workflows.
• Coordinate alternance/apprenticeship contracts: receive school documents (CERFA, conventions), verify dates and remuneration rules, submit OPCO funding requests and forward dossiers to payroll.
• Act as primary interface for internal stakeholders (Recruitment, DRH/RRH, Payroll, Legal, Controlling, Accounting) and external partners (schools, OPCO, agencies) while preserving confidentiality.
• Provide advisory support to recruiters and HR business partners on regulatory requirements; ensure continuity of service by covering urgent dossiers during the binôme's absences.
• Produce and distribute regular reporting and reconciliations for controllers and internal interlocutors.

Qualifications

• Minimum three years' experience in personnel administration or payroll-adjacent HR operations, handling a high volume of contracts.
• Solid knowledge of French labour law and practical experience with administration of personnel (contracts, DPAE, probation management, alternance rules).
• Proven experience managing temporary workforce administration and contractual billing follow-up.
• Excellent communication, discretion and stakeholder-management skills; able to advise HR partners and coordinate multi-party processes.
• Strong organisational rigour, attention to detail, adaptability and a collaborative team spirit.

Skills

Experience

Minimum 3 years of hands-on experience in HR administration within a high-volume environment, including contract production, temporary workforce administration and alternance/apprenticeship processes.

Education

Higher education in human resources, business administration, social law or an equivalent professional qualification.

Culture

Hermès fosters a culture of craftsmanship, discretion and exacting standards, extended into its corporate services. Colleagues in shared-service teams operate collaboratively, balancing operational rigor with responsive, partner-focused support to the Maison's divisions.