General Affairs Assistant

Overview

Gucci, a prestigious name in the luxury fashion industry, is part of the Kering Group, a global leader in apparel and accessories. Known for its innovative and progressive approach, Gucci offers a dynamic workplace where creativity and excellence are at the forefront. As an employer, Gucci is committed to fostering a diverse and inclusive environment, providing opportunities for professional growth and development.

Role & Responsibilities

• Ensure smooth and professional front desk operations and maintain a welcoming office environment.
• Support daily office administration including supplies, facilities, and vendor coordination.
• Provide responsive and accurate assistance to employees, executives, and visitors.
• Maintain compliance, accuracy, and confidentiality in office security management records and systems.
• Facilitate effective communication and coordination between departments and external partners.
• Greet and assist visitors, manage calls, and handle reception inquiries.
• Register visitor access, issue entry cards, and maintain access log.
• Coordinate guest parking registration and parking pass issuance.
• Manage meeting room reservations and ensure proper setup.
• Oversee mail, courier, and invoice handling.
• Maintain office supplies and pantry inventory.
• Process invoices and payments and manage office-related expenses.
• Handle employee ID card issuance, fingerprint registration, and deletion.
• Support new hire onboarding and manage office device lending.
• Update employee phone numbers and manage executive parking passes.
• Manage the president's meeting schedule, business cards, and logistics.
• Arrange CEO Korea visits, including transportation bookings.
• Manage regular procurement and inventory of office consumables and supplies.
• Coordinate uniform laundry, courier services, and supplier communications.
• Assist in facility contract management and regular maintenance activities.
• Maintain accurate access, purchase, and inventory logs.
• Share weekend and public holiday building records.
• Ensure data accuracy and adherence to internal procedures and reporting standards.

Qualifications

• Fluent in Korean with conversational English skills.
• Well-organized, detail-oriented, and proactive with a strong sense of responsibility.
• Customer-oriented, approachable, and professional in communication and service delivery.
• Strong interpersonal and teamwork skills with a positive and adaptable attitude.
• Excellent multitasking and time management skills in a fast-paced environment.
• Good problem-solving and prioritization abilities.
• Proficient in Microsoft Office (Excel, PowerPoint, Outlook) and general office tools.
• Basic understanding of office facilities, inventory, and vendor management preferred.

Skills

Experience

Previous experience in office administration or a similar role is preferred.

Benefits

Gucci offers a comprehensive benefits package, including opportunities for professional development and a supportive work environment.

Culture

Gucci fosters a culture of innovation and excellence, encouraging employees to express their creativity and contribute to the brand's legacy. The workplace is inclusive and dynamic, promoting collaboration and professional growth.