Administrative Manager — Parfums & Beauty

Overview

Chanel is a distinguished French maison renowned for haute couture, ready-to-wear, accessories, fragrances and beauty. As an independent luxury house, Chanel combines artisanal savoir‑faire with global operations and a discreet, high-performance corporate culture attractive to professionals in fashion and beauty.

Role & Responsibilities

• Oversee day-to-day administrative operations for the Parfums & Beauty unit, including invoice processing, supplier follow-up and expense control.
• Manage budgeting support and routine financial reconciliation in collaboration with finance teams; prepare regular operational reports and dashboards.
• Coordinate administrative workflows across sales, marketing and logistics to ensure timely execution of product launches and commercial activities.
• Maintain and improve internal processes, ensuring compliance with company procedures and regulatory requirements.
• Provide HR administrative support: onboarding paperwork, timesheet validation, expense claims and liaison with payroll/HR teams.
• Serve as a point of contact for external partners and internal stakeholders; manage calendars, meetings and travel arrangements for the business unit.

Qualifications

• Proven organisational aptitude with meticulous attention to detail and the ability to manage competing priorities.
• Strong interpersonal and communication skills; demonstrable discretion when handling confidential information.
• Solid numerical literacy and experience producing/analysing operational reports.
• Capacity to work autonomously within a fast‑paced luxury environment and to collaborate across functions.

Skills

Experience

Minimum three years of administrative or operational experience, ideally within beauty, cosmetics, retail or luxury goods, with direct responsibility for financial or supplier administration.

Education

Bachelor's degree or equivalent in business administration, finance, accounting or a related discipline.

Culture

Chanel cultivates an environment that values craftsmanship, discretion and excellence; teams operate with a high degree of professionalism and cross‑functional collaboration. The workplace favours long‑term development, internal mobility and an appreciation for luxury product knowledge and brand heritage.